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We're hiring: HR and Governance Officer

Last Reviewed 20/10/2016

Job description 

HR and Governance Officer (0.4fte)

We are the national charity working to improve the lives of patients and families affected by all types of genetic conditions. We are an alliance of over 180 patient organisations.

We are seeking an enthusiastic and experienced HR and Governance Officer to work in our small, busy and friendly office. You’ll need to have strong HR experience, good administrative experience, be familiar with organising meetings, and have an excellent standard of IT competency, particularly Microsoft Office. With strong attention to detail and good communication skills, you’ll be able to organise and prioritise your work in an efficient and professional way. As part of a small team with a busy schedule, you will also be willing to pitch in and help with other administrative support when necessary.

 

Job role

To provide HR and Governance support for Genetic Alliance UK

Reporting to

Financial Accountant

Salary

£25,000 per annum, pro-rata to 2 days a week.

Hours

2 days per week (there is some flexibility around which hours worked)

Terms

12 month fixed term, extendable; competitive pension terms; annual holiday allowance of 25 days, pro-rata.

Office based

Genetic Alliance UK, Level 3, Barclay House, 37 Queen Square, London, WC1N 3BH

 

Principle duties:

  1. Taking responsibility for and administering  HR processes, including:
  • coordinating preparation of recruitment documents, organising interviews and securing references,
  • preparation of letters of appointment and issuing of contracts,
  • recording induction and staff training,
  • coordinating appraisal/performance management meetings and paperwork
  • maintaining leave and sickness absence records,
  • organising Disclosure and Barring Service checks (formerly known as CRB checks),
  • keeping company policies and the staff handbook up to date.
  1. Providing HR information and guidance for line managers in line with Genetic Alliance UK policies and relevant employment legislation.

  2. Advising and supporting staff to implement value based recruitment.

  3. Coordinating meetings of the Board of Trustees, and Finance and Governance committee, to include:
  • collating and issuing minutes and papers,
  • minuting  Board of Trustees and Finance and Governance Committee meetings and ensuring actions are circulated and implemented,
  • updating governance documents (specifically the risk register, compliance timetable and business cycle) for Board of Trustee meetings.
  1. Working across teams, provide additional administrative support to staff if required – for example helping organise events such as the annual conference.

  2. Overseeing administration of office equipment, online services, accommodation, meeting rooms, stationery and supplies.

Other responsibilities:

  1. Maintaining confidentiality of information relating to staff and Trustees

  2. Maintaining effective and efficient filing and archiving systems.

 

Person specification:

Essential

  • Good general education including 5 GCSEs at grades A-C or equivalent
  • Graduate qualification or equivalent, or demonstrable and substantial training and experience in a similar role
  • Good working knowledge of current employment legislation and HR policy and practice
  • Able to take responsibility for organising committee meetings
  • Commitment to concepts of inclusion and diversity and ability to handle confidential and sensitive information appropriately
  • Positive and enthusiastic
  • Able to work on own initiative, with excellent time and workload management, and to work collaboratively with colleagues
  • Proven administrative skills
  • Confident and approachable, and able to form good relationships with colleagues, Trustees and other stakeholders
  • Excellent written and verbal communication skills
  • Good IT skills with good knowledge of Microsoft Office and the ability to present information in clear and accessible formats

Desirable

  • Experience of taking minutes at Board-level meetings
  • Experience of delivering training and/or presentations to colleagues

 

How to apply

Please send your CV and an accompanying cover letter to Leyla Jeylani, leyla.jeylani@geneticalliance.org.uk

Application Deadline

Sunday 13 November 2016

Interview Date

Monday 21 November 2016

The interview will include a 20 minute IT proficiency test using Microsoft Office.

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